SharePoint Consulting Australia

SharePoint Consulting for Australian Organisations

Evocate is one of Australia's most experienced SharePoint consulting firms. Since 2009, our SharePoint consultants have delivered 622 projects for 186 clients across government, healthcare, utilities, professional services, and defence sectors. We design, build, migrate, and support SharePoint environments that organisations actually use, from intranets that connect dispersed teams to document management systems that replace chaotic file shares with governed, searchable information.

SharePoint is the foundation of the Microsoft 365 collaboration platform, used by over 200 million people worldwide. As a Microsoft Partner and Cloud Solution Provider Tier 1, Evocate has direct access to Microsoft engineering resources and early programme releases, ensuring our clients benefit from the latest SharePoint capabilities and best practice guidance.

SharePoint Intranet setup

Our SharePoint consultants enable teamwork with dynamic and productive workshops with your team to understand all your SharePoint Intranet requirements. Our SharePoint consultants essentially help make Office 365 and SharePoint better, by adding on top of the out of the box features provided by Microsoft to give you a unified Electronic Work Environment. Talk to our SharePoint consultants and we can get you working anywhere, anytime on any device.

SharePoint Document management

Our SharePoint information management consultants can make working with and searching for your SharePoint documents a breeze with our custom tailored SharePoint document management system. Replace your folders by tagging your documents with metadata which makes it easier to find your documents in SharePoint. Real time filtering on columns, metadata manifest as predictive text search are some of the highlights of the system. Do you need help with SharePoint document management? Give our SharePoint consultants a call.

SharePoint Policy management

Create, distribute, review and acknowledge policies with ease in SharePoint. Our policy management solution built into SharePoint ensures that staff understand the essence of each of your core policies which is closely integrated with SharePoint as a Document management system. Our SharePoint consultants can make it easier for your policy administrators to manage and track policies by creating custom reports and dashboards in SharePoint. Not sure where to start with your SharePoint policy management? Give our SharePoint consultants a call, we will be happy to help.

SharePoint Staff Onboarding/Offboarding

Get your new starters onboard and ready to go in record time. Our SharePoint based staff onboarding and offboarding solution provides a comprehensive yet simple single interface where process can be managed. Get in touch with our SharePoint consultants & experts, we can ensure your new starters experience a smooth and a steady start with the automated onboarding process integrated with SharePoint. Would you like a demo of our SharePoint Onboarding/Offboarding app? Give our SharePoint consultants a call, we will be happy to show you how it works.

SharePoint Application management

Collect and review applications for any business process. Evocate’s Application management solution helps organisations adhere to consistent business processes which improves organisational efficiency and productivity. Our SharePoint consultants can automate your workflows with Microsoft Power Automate, and enable business logic to simplify tasks as well as connect your processes with 3rd party systems via Power Automate connectors. Want to know more? Give our SharePoint consultants a call to have a chat.

SharePoint Migration

Make your move to the Microsoft 365 cloud by migrating your on premise systems to Microsoft 365. Migrate directly to SharePoint Online, OneDrive or Office 365 from any version of SharePoint On premise or from your network and local file shares in one easy step. Our SharePoint migration consultants & experts can help you migrate your existing on premise SharePoint sites to the latest version of SharePoint on premise or SharePoint Online. SharePoint online is what we live and breathe at Evocate, have a chat with our SharePoint migration consultants to kick start your SharePoint migration project.

Centralised document management

Replace scattered network drives and local files with structured, metadata driven document libraries that enforce version control, retention policies, and access governance.

Intranet and internal communications

Build modern, responsive employee portals that deliver news, policies, forms, and tools to every staff member regardless of location or device.

Compliance and records management

Meet regulatory obligations under the Privacy Act, Archives Act, Freedom of Information legislation, and industry specific frameworks through automated retention, legal hold, and audit trail capabilities.

Business process automation

Digitise paper based workflows using Power Automate integration, from approval chains and onboarding processes to invoice matching and policy acknowledgement tracking.

Intranet Design and Development

Evocate designs and builds SharePoint intranets that employees genuinely adopt. Our intranet projects typically achieve 75-90% active user adoption within three months of launch, compared to an industry average of under 50%. We design for usability, mobile responsiveness, and integration with Microsoft Teams and Viva Connections, creating a unified digital workplace rather than a standalone portal.

Custom branding and responsive page layouts
Targeted news and communications using audience targeting
Integration with Microsoft Teams for smooth navigation
Viva Connections dashboards for frontline and desk workers
Multilingual support for diverse workforces
Search configuration with managed properties and result sources

Document Management Systems

Our document management solutions move organisations from folder based file storage to metadata driven, searchable document repositories.

Metadata and content types Structured tagging that enables filtering, grouping, and search refinement across large document volumes
Retention and disposal policies Automated lifecycle management aligned with regulatory requirements
Version control Full version history with major/minor versioning, check in/check out, and co authoring support
Power Automate workflows Automated approval chains, notification triggers, and document routing
Integration with Microsoft Purview Sensitivity labels, data loss prevention, and information protection for classified or confidential content

SharePoint Migrations

Evocate migrates organisations from any SharePoint version including SharePoint 2007, 2010, 2013, 2016, 2019 on premises to SharePoint Online. We also migrate from non Microsoft platforms including network file shares, Dropbox, Google Drive, and Lotus Notes. We preserve metadata, permissions, version history, and content types throughout the migration process. Our largest migrations have processed over 5 TB of data across thousands of site collections with minimal business disruption.

Discovery and assessment Inventory existing sites, content, customisations, and integrations
Architecture design Design the target information architecture and site structure for SharePoint Online
Pre migration remediation Resolve compatibility issues, clean up orphaned content, and consolidate duplicates
Iterative migration waves Migrate in planned waves with validation checkpoints and rollback capability
User acceptance testing Validate content, permissions, metadata, and workflows with stakeholder groups
Hypercare and support Post migration support period with rapid issue resolution

Governance and Compliance

Poor governance is the leading cause of SharePoint environment degradation. Evocate implements governance frameworks that keep SharePoint environments healthy and compliant.

Site provisioning policies Automated site creation workflows with naming conventions, classification, and ownership assignment
Information architecture Structured hub site hierarchies, navigation design, and content type planning
Microsoft Purview integration Sensitivity labels, retention policies, data loss prevention, and eDiscovery configuration
Compliance reporting Dashboards and reports that demonstrate regulatory adherence to auditors and leadership

Ongoing Managed Services

Evocate provides managed services for SharePoint that keep the platform healthy, governed, and aligned with Microsoft's release cadence.

Monthly health checks and performance monitoring
Quarterly governance reviews and optimisation recommendations
User support and issue resolution
New feature enablement as Microsoft releases updates
Training and adoption support for new staff

30-50% reduction in time spent searching for documents

Metadata driven search and information architecture help staff find the right content faster.

60-80% reduction in paper based process cycle times

Power Automate workflows replace manual routing, approvals, and follow ups.

Improved compliance posture

Automated retention, legal hold, and audit trail capabilities strengthen information governance.

Reduced IT overhead

Consolidate multiple legacy systems into a single governed Microsoft 365 platform.

Higher employee engagement

Modern intranet experiences connect dispersed teams and make internal information easier to use.

Government

Secure, compliant SharePoint deployments that meet IRAP, Essential Eight, ISM, and PSPF requirements for federal, state, and local agencies.

Utilities & Energy

Engineering document management for asset intensive organisations, with structured repositories for technical drawings, maintenance records, and regulatory filings.

Defence

Secure document management with classification controls, data loss prevention, and audit logging for defence primes and national security organisations.

Transport & Logistics

Centralised compliance documentation, driver certifications, and fleet records with mobile access for distributed workforces.

Healthcare & Aged Care

Clinical document management with privacy controls aligned to the Privacy Act, Australian Privacy Principles, and My Health Record requirements.

NDIS & Community Services

Participant record management, NDIS plan documentation, and SharePoint-based workflows for service coordination and compliance reporting.

Mining & Resources

Site documentation management, safety compliance records, and SharePoint-based permit-to-work systems for remote and distributed mining operations.

Professional Services

Knowledge management intranets and client collaboration portals for law firms, consultancies, and accounting practices.

Engage

Understand your current SharePoint footprint, pain points, business objectives, and stakeholder needs through structured workshops and technical discovery.

Validate

Assess technical debt, customisation complexity, migration readiness, and licensing requirements to confirm the right approach.

Optimise

Design the target information architecture, governance model, and solution architecture against Microsoft best practice and your specific requirements.

Launch

Deliver in iterative waves with user adoption support, training, and change management at each stage.

Verify

Measure outcomes against success criteria agreed during Engage, including adoption rates, search effectiveness, and user satisfaction.

Evolve

Continuous improvement through managed services, governance reviews, and roadmap alignment with Microsoft's release cadence.

Microsoft Teams

Every Teams channel is backed by a SharePoint site. Evocate ensures consistent governance across both platforms.

OneDrive

Personal file storage that syncs with SharePoint libraries for offline access and smooth desktop integration.

Power Automate

Workflow automation that connects SharePoint with hundreds of data sources and business applications.

Power Apps

Custom business applications built on SharePoint data without traditional development overhead.

Microsoft Purview

Information protection, data loss prevention, and compliance management across the entire Microsoft 365 tenant.

Microsoft Copilot

AI powered assistance that uses SharePoint content for intelligent search, summarisation, and content generation.

Viva Connections

Employee experience dashboards that surface SharePoint content in Microsoft Teams.

Delivery that fits your business

Microsoft Partner

Practical guidance across Microsoft 365, Azure, SharePoint, Teams, Dynamics 365, Power Platform, security, and governance.

Certified Consultants

Senior specialists who can move from strategy into delivery, adoption, migration, support, and continuous improvement.

Australian Business

Local consulting for Australian organisations, backed by national experience and a delivery record across the country.

Why Evocate

Experience

Delivering Microsoft consulting outcomes since 2009.

Clients

Trusted by 186 clients across Australia and the Asia-Pacific region.

Delivery

622 completed projects and 1,068 total engagements.

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Frequently Asked Questions

SharePoint is a Microsoft 365 platform that combines document management, intranet publishing, and team collaboration into a single web based environment. Evocate helps organisations across Australia assess, implement, and optimise SharePoint to improve collaboration, reduce manual processes, and strengthen information governance.

Evocate provides SharePoint intranet design and development, document management and records governance, SharePoint Online and on premises consulting, migration from any SharePoint version to SharePoint Online, Power Platform integration, policy management solutions, and ongoing managed services. Our consultants work with businesses of all sizes from initial strategy through to long term support.

Costs depend on scope, organisation size, and complexity. Contact Evocate for a tailored proposal.

Project timelines vary based on requirements. A standard SharePoint intranet implementation typically takes 6 to 12 weeks. Document management system deployments range from 4 to 8 weeks. Large enterprise migrations from on premises SharePoint to SharePoint Online can take 3 to 6 months depending on data volume and customisation complexity. Evocate provides detailed project plans during the proposal stage.

Yes. Evocate specialises in migrating from all SharePoint on premises versions including SharePoint 2007, 2010, 2013, 2016, and 2019 to SharePoint Online. Our migration methodology preserves metadata, permissions, version history, and workflows while minimising user disruption. We have completed migrations for organisations with data volumes exceeding 5 TB.

Yes. Evocate provides end user training, administrator training, and ongoing managed services for SharePoint. We also offer adoption programs to ensure your team gets maximum value from the investment. Our managed services include quarterly governance reviews, performance monitoring, and priority support.

Evocate is a Microsoft Partner and Cloud Solution Provider Tier 1 with consultants who have delivered SharePoint outcomes since 2009. We have completed 622 projects and delivered 1068 total engagements for 186 clients across Australia. Our team includes specialists in information architecture, document management, compliance, and SharePoint development.

Yes. SharePoint is deeply integrated with Microsoft Teams, OneDrive, Outlook, Power Automate, Power Apps, and the broader Microsoft 365 suite. Evocate designs SharePoint solutions that use these integrations to create a unified digital workplace. For example, every Microsoft Teams channel uses a SharePoint site for file storage, and Power Automate can trigger workflows from SharePoint events.

If your organisation struggles with any of the following, SharePoint consulting can help: staff cannot find documents quickly, information is scattered across network drives, email, and personal folders, compliance requirements are met through manual processes, your intranet is outdated or unused, or you are running end of life SharePoint on premises versions.

SharePoint Online is the cloud hosted version included with Microsoft 365 subscriptions. It receives automatic updates, requires no server infrastructure, and includes the latest features including AI capabilities. SharePoint On Premises is self hosted on your own servers, requires manual patching and upgrades, and does not receive new feature updates. Microsoft has signalled that SharePoint Server Subscription Edition is the final on premises release, making migration to SharePoint Online the strategic path for most organisations.

In many cases, yes. SharePoint Online with Microsoft Purview provides enterprise grade document management including metadata, retention, version control, approval workflows, and audit logging. Evocate assesses your current DMS capabilities and requirements to determine whether SharePoint can fully replace your existing system or whether integration is the better approach.

Yes. Microsoft 365 and SharePoint Online have achieved IRAP assessment at the PROTECTED classification level in Australia. Combined with Microsoft Purview for data loss prevention and sensitivity labelling, SharePoint meets the requirements of the Information Security Manual (ISM), Protective Security Policy Framework (PSPF), and Essential Eight. Evocate has delivered secure SharePoint environments for government agencies and defence contractors.

Change management is integrated into every stage of our EVOLVE methodology. We start with stakeholder analysis and communication planning during the Engage phase, provide iterative demonstrations and feedback loops during Optimise and Launch, deliver structured training tailored to different user roles, and establish champion networks and feedback mechanisms that sustain adoption beyond go live.

This is the most common complaint we hear. The root cause is almost always poor information architecture and missing governance. Evocate conducts information architecture assessments that identify structural issues, then designs and implements improvements including metadata schemas, hub site hierarchies, managed navigation, and search configuration.

On premises SharePoint requires ongoing server management, patching, and infrastructure investment. Evocate migrates organisations to SharePoint Online, eliminating infrastructure overhead while gaining access to the latest features, security updates, and AI capabilities. Our migration methodology minimises disruption and preserves your investment in existing content and customisations.

Adoption failure is usually a design and change management problem, not a technology problem. Evocate designs for adoption from day one, with user research, iterative prototyping, structured training, and champion networks that build momentum. Our adoption programmes typically achieve 75-90% active usage within three months.

Australian organisations face increasing regulatory obligations around information governance, privacy, and records management. Evocate implements Microsoft Purview alongside SharePoint to deliver automated retention, legal hold, sensitivity labelling, and data loss prevention that meets requirements under the Privacy Act, Archives Act, and industry specific frameworks.

SharePoint

SharePoint Consulting for Australian Organisations