SharePoint Migrations: From Any Version to SharePoint Online

Evocate has migrated organisations from every version of SharePoint on premises (2007, 2010, 2013, 2016, and 2019) to SharePoint Online. We also migrate from network file shares, Google Drive, Dropbox, Box, and Lotus Notes document databases.

The work is more than copying files. A proper SharePoint migration preserves metadata, version history, permissions, and content types. It also requires designing a target information architecture in SharePoint Online that is better than what you had before, not just a replica of the old structure with its inherited problems.

Evocate runs migrations in planned waves. We start with a pilot group to validate the approach, then migrate departments or business units in sequence with validation checkpoints at each stage. This reduces risk and gives users time to adjust without being overwhelmed by a single big-bang cutover.

Common challenges we solve during migrations include cleaning up years of accumulated orphaned content, consolidating duplicate sites, restructuring permission inheritance that has grown overly complex, and remediating custom solutions that will not run in SharePoint Online. Our largest migrations have processed over 5 TB of content across thousands of site collections.

If your organisation is running end of life SharePoint on premises or wants to consolidate scattered file storage into a governed SharePoint Online environment, call 1300 386 228 to start the conversation.

SharePoint Migrations Consulting Australia

Migration Assessment

SharePoint Migration Assessment & Planning

Evocate’s migration assessment services provide Australian organisations with a clear roadmap for moving to modern SharePoint. We analyse your current environment (content volumes, customisations, workflows, permissions, and dependencies) to identify risks, estimate effort, and prioritise migration waves. Our detailed assessment report includes timeline, cost, and mitigation strategies for a successful transition.
SharePoint Online Migration

On Premises to SharePoint Online Migration

Move your legacy SharePoint environment to the cloud with Evocate’s SharePoint Online migration services. Our consultants manage the entire transition, from tenant preparation and content mapping to user communication and go live support. We use Microsoft’s SharePoint Migration Tool, third party accelerators, and custom scripts to ensure accurate, secure, and efficient content transfer.
Version Upgrade

SharePoint Version Upgrades

Upgrade from older SharePoint versions with Evocate’s version upgrade services. Whether you’re running SharePoint 2010, 2013, 2016, or 2019, our team designs upgrade paths that preserve business critical functionality while modernising your platform. We address database attachment, service application migration, and custom code remediation as part of a comprehensive upgrade plan.
Content Restructuring and Metadata Mapping

Content Restructuring & Metadata Mapping

Transform chaotic file shares and legacy libraries into well organised SharePoint information architectures. Evocate’s Australian consultants redesign site hierarchies, document libraries, and metadata schemas that improve findability, compliance, and user adoption. We apply content type standards, retention labels, and taxonomy structures aligned with your business processes and regulatory requirements.
Custom Solution Remediation

Custom Solution Remediation

Address legacy customisations with Evocate’s SharePoint remediation services. Our developers assess farm solutions, sandboxed solutions, InfoPath forms, and custom workflows, then modernise or replace them using SPFx, Power Apps, Power Automate, and Azure Logic Apps. We ensure your critical business processes continue functioning in the modern SharePoint environment.
Hybrid SharePoint Configuration

Hybrid SharePoint Configuration

Maintain coexistence between on premises SharePoint and SharePoint Online with Evocate’s hybrid configuration services. Our consultants implement hybrid search, hybrid taxonomy, and OneDrive redirection that provide a unified user experience during phased migrations. Hybrid setups are ideal for organisations with complex customisations, data residency requirements, or gradual migration timelines.
Post Migration Validation and Support

Post Migration Validation & Support

Ensure migration success with Evocate’s post-migration validation services. Our team performs comprehensive testing of content integrity, permission accuracy, workflow functionality, and search performance. We provide user acceptance testing support, issue remediation, and performance optimisation, confirming your new environment meets all business requirements before sign off.
SharePoint Migration Training

SharePoint Migration Training & Change Management

Drive adoption with Evocate’s SharePoint migration training and change management programs. We deliver executive briefings, end user workshops, and administrator training that prepare your organisation for the new platform. Our change management approach includes communication plans, champion networks, and feedback mechanisms that reduce resistance and accelerate user engagement.

What Is a SharePoint Migration and Why Does It Matter?

A SharePoint migration moves content, metadata, permissions, and workflows from legacy SharePoint on premises versions (2007, 2010, 2013, 2016, 2019) or other document platforms to SharePoint Online in Microsoft 365. Migrating removes infrastructure management overhead, provides access to modern features, and positions organisations for AI capabilities that only work in the cloud.

End of support risk removal

Older SharePoint versions no longer receive security patches. Migration eliminates the exposure from running unsupported software in your environment.

Modern collaboration features

SharePoint Online delivers modern pages, hub sites, Viva Connections, and native Teams integration that on premises versions will never receive.

Reduced infrastructure cost

Eliminate SQL Server licensing, Windows Server patching, storage expansion, and disaster recovery hardware for your SharePoint farm.

AI and Copilot readiness

Microsoft Copilot and AI features only work with SharePoint Online content. Migration is a prerequisite for organisational AI adoption.

SharePoint Migrations Capabilities Evocate Delivers

Practical delivery areas with the architecture, governance, and adoption detail needed for production Microsoft environments.

1

Migration Assessment and Planning

Evocate conducts thorough assessments of your existing SharePoint environment to identify content volumes, customisations, permission structures, and migration risks before any data moves. Our assessment reports provide clear timelines, cost estimates, and risk mitigation strategies.

  • Site collection and content database inventory
  • Custom solution and workflow compatibility analysis
  • Permission inheritance mapping and cleanup recommendations
  • Content volume measurement and timeline estimation
  • Risk register with mitigation strategies for each identified issue
2

On Premises to SharePoint Online Migration

Evocate executes migrations from any SharePoint on premises version to SharePoint Online using Microsoft native tools and third party accelerators. We preserve metadata, version history, permissions, and content types while improving the target information architecture.

  • SharePoint Migration Tool and Migration Manager execution
  • Third party tool deployment for complex scenarios
  • Metadata preservation including custom columns and content types
  • Version history retention with configurable depth
  • Incremental migration runs with delta synchronisation
3

Non Microsoft Platform Migration

Evocate migrates content from network file shares, Google Drive, Dropbox, Box, and Lotus Notes document databases into SharePoint Online. We map source folder structures to modern metadata and information architecture designs.

  • Network file share to SharePoint Online with metadata tagging
  • Google Drive to OneDrive and SharePoint migration
  • Dropbox and Box content migration with permission mapping
  • Lotus Notes document database conversion
  • Legacy DMS migration with retention policy alignment
4

Custom Solution Remediation

Legacy SharePoint environments often contain farm solutions, sandboxed solutions, InfoPath forms, and SharePoint Designer workflows that do not work in SharePoint Online. Evocate assesses these customisations and builds modern replacements.

  • Farm solution replacement with SPFx web parts
  • SharePoint Designer workflow migration to Power Automate
  • InfoPath form conversion to Power Apps
  • Custom timer jobs replaced with Azure Functions
  • Event receivers rebuilt as webhook subscriptions
5

Post Migration Governance

Migration is not complete when the data arrives. Evocate establishes governance frameworks that prevent the new environment from degrading into the same state as the old one.

  • Site provisioning policies and naming conventions
  • Information architecture and hub site hierarchy design
  • Retention labels and sensitivity labels from Microsoft Purview
  • Ongoing managed services for platform health
  • Quarterly governance reviews and optimisation recommendations

Business Benefits and ROI

Outcomes designed around measurable business value, stronger governance, and lower operational friction.

Remove end of support risk

Eliminate security exposure from running SharePoint versions that no longer receive patches or updates from Microsoft.

Cut infrastructure costs

Retire SQL Server, Windows Server, storage, and DR hardware that only existed to run your SharePoint farm.

Unlock modern features

Gain access to modern pages, hub sites, Teams integration, Viva Connections, and AI capabilities that on premises cannot provide.

Improve findability

Redesigned information architecture, metadata schemas, and Microsoft Search make content easier to discover than folder based file storage.

Enable remote work

SharePoint Online provides anywhere access without VPN dependencies, supporting distributed and hybrid workforces.

Evocate’s EVOLVE Methodology

A structured delivery rhythm that keeps discovery, validation, launch, and continuous improvement connected.

1

Engage

Document your current SharePoint environment, content volumes, customisations, pain points, and business objectives through technical discovery and stakeholder workshops.

2

Validate

Assess migration complexity, identify unsupported features, map permission structures, and confirm the right migration tools and sequencing.

3

Optimise

Design the target information architecture, hub site hierarchy, metadata schemas, and governance framework that will make the new environment better than the old one.

4

Launch

Execute migration in planned waves with pilot validation, incremental delta runs, and user communication at each stage.

5

Verify

Validate content integrity, permission accuracy, search functionality, and workflow operation against acceptance criteria agreed during Engage.

6

Evolve

Ongoing governance support, quarterly architecture reviews, and platform optimisation as Microsoft releases new SharePoint Online features.

Integration with the Microsoft 365 Ecosystem

Clean integration points across Microsoft 365, Power Platform, security, automation, and employee experience.

Microsoft Teams

Every Teams channel stores files in SharePoint. Migration ensures consistent governance and information architecture across both platforms.

OneDrive

Personal file migration and sync configuration ensures users have offline access to their documents after migration.

Power Automate

SharePoint Designer workflows are replaced with Power Automate flows that offer greater flexibility and cross platform connectivity.

Power Apps

InfoPath forms and custom list forms are rebuilt as Power Apps with modern interfaces and mobile support.

Microsoft Purview

Sensitivity labels, retention policies, and DLP rules protect migrated content from day one in the new environment.

Azure AD

Permission mapping from on premises AD groups to Azure AD security groups ensures access continuity after migration.

Delivery that fits your business

Microsoft Partner

Practical guidance across Microsoft 365, Azure, SharePoint, Teams, Dynamics 365, Power Platform, security, and governance.

Certified Consultants

Senior specialists who can move from strategy into delivery, adoption, migration, support, and continuous improvement.

Australian Business

Local consulting for Australian organisations, backed by national experience and a delivery record across the country.

Why Evocate

Experience

Delivering Microsoft consulting outcomes since 2009.

Clients

Trusted by 186 clients across Australia and the Asia-Pacific region.

Delivery

622 completed projects and 1,068 total engagements.

Insights and updates on SharePoint Migrations

You Need to Migrate Off Sharepoint 2016 to Sharepoint Online Heres Your Plan

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If You Have M365 and Still Use Dropbox You Need to Migrate

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Frequently Asked Questions

SharePoint migration moves content, customisations, and workflows from legacy versions or file shares to modern SharePoint Online or SharePoint 2019. Evocate helps Australian organisations modernise their collaboration platform, improve information governance, and enable remote work capabilities.
Evocate offers migration assessment and planning, on premises to SharePoint Online migration, version upgrades (2010→2013→2016→2019→Online), content restructuring and metadata mapping, custom solution remediation, hybrid configuration, post migration validation, training, and change management across Australia.
Costs vary by content volume and complexity. Contact Evocate for a tailored proposal.
Small migrations complete in 2-4 weeks. Mid size environments take 1-3 months. Enterprise migrations with complex customisations extend to 3-6 months. Evocate provides detailed timelines based on your assessment results.
Yes. Evocate provides end user training, administrator certification prep, change management programs, and ongoing managed services including site governance, permission reviews, and platform updates.
Evocate is a Microsoft Solutions Partner for Modern Work with 622 projects delivered since 2009. Our team has deep expertise in complex SharePoint migrations, custom remediation, and information architecture. We deliver Australian based consulting with no offshore outsourcing and provide comprehensive change management to ensure adoption success.